Who do we need?
A new colleague who is looking for a great adventure in an extraordinary environment and who will become the HR & administration officer of the Belgian pavilion at the next World Expo, Expo 2025 Osaka. Someone who likes to be involved in a big international project and to get to know all the details from A to Z, who establishes and maintains contacts smoothly and who can structure and follow up well.
Join our pavilion team:
We would like to strengthen our team in Osaka with a member of staff who is responsible of the HR & administration of the pavilion. As HR & administration officer you will handle all the administration of the Belgian Pavilion in Osaka, reporting directly the pavilion director. You will have the support of 2 team-members. You will also be responsible for HR and be the main point of contact for all the staff members of the pavilion.
Discover all facets of the job below and apply no later than 1 December 2024 at midnight.
The job is very varied. At the Expo, no single day resembles the previous or the next. Therefore, we are looking for a flexible and agile minded person, with a proactive and problem-solving attitude.
JOB CONTENT
Some of your tasks will include (non-exhaustive list):
- Administrative management
- Office management
- Organizing, attending and taking minutes for meetings
- Point of contact for staff, suppliers, clients and Expo 2025 Osaka-team
- Implementing and maintaining procedures
- Point of contact for all reporting matters
- Management of the pavilion’s digital archive
- Pavilion calendar management
- Coordinate transportation and accommodation of visiting staff from Brussels or VIP’s under pavilion responsibility
- General administrative assistance for the director, Commissioner General and official visitors from Brussels
- Access management
- Coordination of all access requests for staff, partners, suppliers through the Expo accreditation system.
- Coordination of the distribution of free entree cards, VIP-tickets, etc.
- Coordination of incoming diplomatic missions
- Human Resources
- Administrative follow up for all employment contracts
- Payrolling, including follow-up on sick leave, overtime and vacation days as well as monitoring social security documents
- Point of contact for questions of staff regarding contracts and procedures
- Point of contact for staff accommodation suppliers
- Administrative follow-up on all staff related matters, such as for example visa, insurance and transport, telecommunication
- Information support for evaluations of all staff by the director
- Follow-up of staff expense notes
Read everything in the full job description.
Apply
You can apply until 01 December 2024 at 23:59 Brussels time.
Apply by submitting a complete dossier (CV + cover letter) via e-mail at hr@belexpo.be. PLEASE USE THE APPROPRIATE JOB TITLE IN YOUR E-MAIL HEADER.
Your file consists at least of a well-detailed curriculum vitae and a cover letter addressed to the Director of the Belgian pavilion.
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